|Online Help Guide
On Line Web Entry Help
The SYAMFA on-line entry system has been created so that you
can easily create one or more festival application forms. Please remember
that, while you are submitting information to us electronically, you
will not be registered until we receive a printed and signed copy of your
application along with the appropriate entry fee.
On-Line Registration Steps -- The BIG PICTURE
- Create an account and LOG
- ENTER all of your
- Click "SUBMIT"
- PRINT, SIGN and MAIL two
copies of the submitted form to us.
DON"T PANIC -- All mistakes can be
corrected before you drop your signed form into the postbox!
Don't be afraid to use the system. Most mistakes are easily corrected
before you press the Submit button.
If you find a mistake after you press Submit,
but before you mail the form, simply start over and create an new entry
form, You may need to duplicate the student, teacher or accompanist name to
correct that information, but that's OK. After the entry deadline, we will
simply ignore any forms that were submitted electronically, but for which we
did not receive a printed copy. Unless you mail us a signed form with a
check, there's no way for you to accidentally register Peter Piano for a
Start early and take your time. The on-line system will save all of
your work on our servers. You can pick up where you left off at any time,
and from any computer with internet access.
Creating and sharing accounts and information. When you create an
account, you will be asked to provide a valid
email address.Remember, we may need to contact you, so use
an email account that is checked regularly! Also, if you forget your
password, the only way to retrieve it is through your email account. Don't
call us if you forget your password! For security reasons we will
not change or retrieve your password by phone. From the logon page, you can
request that your lost password be sent to you.
A entry form can only be viewed in the account from which it was created. If
the teacher and student/parent both wish to access the account, then we
suggest that the account be created using the student or parents email
address. Otherwise, a teacher with more than one student will be giving
everyone who has a password access to all entry forms, not just their own.
When the account is created, a temporary password will be immediately be
sent via email. We suggest that you change
the password to something
that is easier for you to remember, but hard for someone else to guess. The
password will need to be at least six characters long and contain a number.
This is a minimum. All of the security features we've put in place won't
protect your personal information if you choose a short, easy to guess
password. Please don't use the
same password that you use to read your email! If
you plan on sharing an account between student, teacher and parents, we
suggest you pick a password that you don't mind giving to others. If you do
share your account, keep in mind that you can only be logged in once. In
other words, if you're logged in, and you or someone else logs from
somewhere else using the same email and password, the older session will
Check your entry carefully before you mail it. While the on-line
system is computerized, the on-line form isn't much more intelligent than
the paper version. You're
ultimately responsible for complete and accurate information.
On-Line Registration Steps -- a more detailed example
- Create an account
- Check you email for a temporary password (it
should only take a few minutes before you receive it).
- Change your password
- LOG ON
- ENTER some of
your information (the
form will show as being incomplete)
- LOG OFF
- EAT DINNER
- LOG ON and finish
entering information (the
form will show as being complete)
- Print the completed form
- LOG OFF
- Teacher, student and parents all review the completed, but not
yet submitted form
- LOG ON
- Make corrections to the form
- Click "SUBMIT"
- Print two or more
copies of the submitted form.
- Check one last time for accuracy and completeness
- SIGN and MAIL two
copies of the submitted form to us.
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creating an account or logging on
If you've tried to create an account, but you never received
a password from us via email, then you probably made a mistake when you told
us your email address. The only solution to this is to start again by creating
a new account. If the system tells you that your email address has
already been registered, then you should request that the password be sent
to you again. This can be done by selecting the link Help,
I forgot my password. When you create an account, or request that the
password be sent to you, the email is sent right away. You should receive it
within a few minutes, depending on the speed of your internet service
provider. If you're still having problems, make sure that our email isn't
being discarded by any anti-spam software you, or your service provider
might be using.
If you've received a password from us, but it doesn't seem to work, the most
likely cause is mistaking a number for a letter or a letter for a number. In
other words, 0 (zero) with O (oh), or 1 (one) with l (el).
If you get the message "Log In Failed. Couldn't find an account for: yourAccountName@mailserver.com"
Double check your typing. It's not uncommon for people to accidentally leave
off part of their email address
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Why is SYAMFA using an on-line
The size of the festival continues to grow. In 2002
approximately 600 young musicians gave more than 850 performances. This
represents 850 entry forms that had to be checked for accuracy and then
hand-entered into our computers so that we could schedule the performances,
create programs, send out notices, etc. This was a significant workload for
our volunteer organization. In moving to an on-line system, we hope to
improve the ease with which you provide information to us, improve accuracy,
and eliminate the need to hand-enter all of the entry form information.
The 2004 festival will be the first festival which uses the new registration
system. We expect there will be start-up problems and hope that you'll
understand. We look forward to your constructive feedback. We know that it
will help us improve the on-line system and the festival as we move forward.
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Managing Your Account
Creating a new account, logging on, and changing your
password are all done from the logon
Please read the Getting
Started section for important
considerations when creating an account.
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The SYAMFA on-line system should work well
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After you log in, and read the latest
announcements, you will see a link Continue
to forms. This
link will take you to a page that lists all of your entry forms. A portion
of this page is shown below.
From the forms list page you have several options. As you can see, the entry
form for Charlie Cello appears to be complete. Assuming you're satisfied
that all information is correct, you would press the click
here to SUBMIT link
to submit the entry. Once submitted, you will not be able to change any
information associated with that entry. Before you submit it, you can delete
the form completely, or you can click on Charlie's name to make changes. As
soon as you submit the form, the status will change from Complete! to Submitted datewhere date is
the month and day. After you submit the form, you would press View
Printable, print, sign and mail two copies of the form, along
with the entry fees.
From the status bar, you can see that SYAMFA has received the printed
and signed copy of Veronica's form along with a check. All is well with
Peter's form still needs some work. You could press View
Printable to see what
the partially completed form looks like, or you can click on Peter
Piano to continue
working on the entry form for class 42.
a new entry form to
add another entry form. For example Peter would need another form if he is
also competing in the Concerto Division.
From this page you can also end your session by pressing Logout. All
information will be saved until you return.
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Creating Your First
When you select Create
a new entry form , you
will be asked to select a class. Depending on which class is selected, you
may also be asked to select an instrument. Once that is done, you will see a
page like the one below. As with the paper form, this page is broken into
sections. For example there's a section for providing information about the
teacher. At the very top of the page you can see a status bar with red and
green boxes. A red box indicates that you haven't done anything for that
section of the form. The green box indicates that you've provided some
information for that section. A
green box does not indicate
that the section is complete or accurate!
To enter information for a section, click on the link in the colored boxes,
or follow the links in each section of the form.
When you have finished the form, or you simply want to quit for the day,
follow the Return
to Forms List link at
the bottom of the page. As
long as you've provided some information about the entrant (student) all information
will be saved. From
the Forms list page, you can log out, view your forms, or select another
form for more work.
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Selecting and Adding
The SYAMFA on-line system uses a composition database with
almost 5000 selections representing over 600 different composers. There's a
pretty good chance that the selection you'll be entering has already been
entered for you. All you'll need to do is select it. If your selection is
not in our database, that's OK. You'll just have to type a little more.
To select a composition, which is most cases is a short work, or a single
movement of a larger work, you must first tell us who the composer is. From
the entry form you will follow the link to add a composition. This will
bring up a screen that asks you to enter all or part of a composer's name.
We were looking for Mozart so we simply entered the first three letters, or 'moz'.
The results of the search are shown here. As you can see, there are three
Mozarts selections. We're interested in the
man himself, so we're going
to click on Mozart.
We can see from this list that, if we had been looking for a composer named
"Mozell", we'd instead need to click
here to add a new composer. Note that the search algorithm lets
you search on any part of the name. We could also have searched on 'zart. Finally,
you should notice that the search is case-insensitive.
For some selections, two or more composers will be listed. You can search on
After clicking on Mozart we
are asked to enter part of the title of the selection. We need to enter at
least three characters for the search. The obvious choice for the "Sonata in
B flat Major K. 333" is "333". We could also search on Sonata,
flat, major or allegro. Any of these choices would work, but you'd need
to look through a lot more results on your screen. Note that each movement
is a different selection. If all three movement's are to be played, then you
will need to go through the entire selection process three times. Make sure
you select the movements in the order they are to be played. While filling
out the entry form, it's best to think of every movement as an entirely
For composers with less than 10 selections in our database, you'll
automatically be presented with the entire list of selections. If
you're really having trouble finding something you know should be there,
enter the word 'ALL' in the search box. This
will list all compositions by the selected composer. Be warned, composers
like Bach wrote a lot of music!
As with the composer, if you can't find the selection your looking for
you'll need to type everything in. Simply select click
here to add a new composition
Finally after you select the composition, you will be asked to provide a
playing time. Please be accurate. The entry system will gently remind you
that you need to enter both
minutes and seconds.
If you enter compositions in the wrong order, or you make a mistake on the
times, simply return to the screen where you started adding compositions and
delete the mistakes. It's always easy to add them back in. At this point in
time, there's no provision in the on-line system for editing the times or
changing the order.
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Submitting Your Forms
You cannot submit your form before the
system detects that you've checked all sections of the form. Check the red
and green boxes at the top of the form. If a box is red, click on the box
and complete that section. When all of the boxes are green, you'll be able
to submit your form.
Most of the information you need about submitting forms is in the Entry
Forms topic above. Remember
when you submit your form, you haven't applied to the festival. We must
receive the signed paper copy of your form with the appropriate entry fee.
The mailed form must be postmarked by the entry deadline.
If you accidentally submit a form with and discover errors before you mail
the form. You can simply start over by creating a new entry form. We will
ignore submitted forms that aren't also mailed to us. Each form has a unique
number on it which helps us to keep track of the form you want us to use.
Once a form has been submitted, it cannot be changed. This is also true of
the associated student, teacher and accompanist information, which may be
used on more than one form. In other words, if the same teacher information
record (name, address, etc) is used on more than one form, the teacher
record used on those forms cannot be modified. It is OK to add another
teacher record -- even with the same name -- with the correct information
and use that record for the form that has not been submitted. If the
submitted form has not been mailed, it should be ignored and a new entry
form with the correct information created.
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Printing Your Forms
From the Forms list page, click on the view
printable link. This
will open a new browser window with a printable version of the form. If the
form has not yet been submitted, the page will include a large red warning
at the top. You may print an unsuited or incomplete form using your
browser's print function, but please don't mail that form to SYAMFA.
It's simply not possible for us to tell you how to print the form on your
computer. However, we can tell you that you will be using your browser's
print button. The entry form is designed to be printed on a single
sheet of paper and has been
tested with many different browsers and printers. Here are some things that
you can try to prevent the form from printing on more than one sheet of
- Disable the printing of the web address
along the top and/or bottom of the page
- Change the size of the font you're browser is using to display the
- Try printing from a different computer (remember, you can log in
from any computer connected to the internet).
If you cannot get the printer to print the form on a single
page, staple the two pages together. Please
make sure that the unique
entry number which shows
up in two places at the top of the form, and also just above the signature
lines is present on both pages.
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Received, Wait Listed
and Accepted Forms
After we've received your signed form and check in the mail,
we will change the status of your form from Submitted to Received and
then Accepted. This
lets you know that we've received your form in the mail and, after reviewing
the form, accepted it into the festival. Sometimes we will correct a form
after it has been received. You will be able to see the corrections that we
make, as we make them. Most of the time the changes we make will be in the
compositions. All of the compositions must be taken from our database, so if
you typed the composer and/or composition in by hand, either because you
couldn't find it, or because it's a selection that isn't in our database,
then we must go back and make the selection for you -- adding it to our
database if necessary. If you see that we've corrected your form, it would
be a good idea for you to compare our changes against your paper copy. For
certain types of changes in the composition area, we will leave the
information you've entered, but set the playing time to 0. In some cases,
you won't be able to see any difference between what we've added with what
you entered (except that our entry is blue)
As the festival continues to grow, some of the more popular classes run out
of space. You may see that your entry has been Wait
Listed. This means that we've received your form and that we will
not be able to accept it into the festival until someone else withdraws, or
we make adjustments to to the class size. It's not our goal to turn people
away from the festival. So if your form has been wait listed, don't loose
hope. You can be sure that we're working very hard to make space available
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